Manage room inventory, lease agreements, maintenance requests, and student life‑cycle from inquiry to move‑out – all in one platform.
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Trusted by 120+ accommodation providers
Occupancy Rate
Beds Managed
Faster Check-in
University Partners
Hostels, PBSA, and student housing providers face unique operational hurdles. Here's how our CRM delivers targeted solutions.
Tracking available rooms, bed types, and preferences via Excel leads to double‑booking, wrong allocations, and frustrated students.
ProblemVisual floor plans, drag‑and‑drop allocation, instant availability check. Prevent overbooking and optimize room mix (single, twin, studio).
SolutionPrinting, signing, scanning, and storing tenancy agreements for hundreds of students is time‑consuming and prone to errors.
ProblemGenerate agreements automatically from templates, send for eSign, store signed copies in student profile. Renewal reminders and rent increase workflows.
SolutionStudents report issues via phone, email, or WhatsApp – no tracking, no SLAs, no visibility on resolution status.
ProblemStudent portal to raise tickets, auto‑assign to maintenance staff, SLA tracking, and satisfaction rating. Preventive maintenance scheduler.
SolutionChasing students for rent via calls, managing partial payments, security deposit deductions – all manual and stressful.
ProblemRecurring invoices, online payment links, auto‑reminders for due dates. Security deposit tracking and automated refunds at move‑out.
SolutionEverything you need to run a profitable and well‑managed student housing operation.
Manage multiple properties, floors, room types, and bed spaces. Visual floor plans and occupancy heatmaps.
Digital application forms, document collection, room selection, and online check‑in before arrival.
Generate, send, and eSign tenancy agreements. Auto‑renewal options and digital storage.
Ticket management system, automated assignment, SLA tracking, and resident feedback.
Automated invoicing, online payments, deposit handling, and expense tracking.
Real‑time dashboards for occupancy, revenue, maintenance SLAs, and student satisfaction.
From inquiry to move‑out – a fully integrated digital journey.
Student searches availability, selects room, pays holding deposit. Instant confirmation.
Digital lease signing, document upload, roommate preferences, pre‑arrival checklist.
Rent payments, maintenance requests, community events, renewal offers.
Notice submission, inspection scheduling, deposit refund, alumni network.
Faster check-in
Less admin time
Faster maintenance resolution
Real metrics from our partners across the UK, Australia, and India.
Properties using CRM achieved higher occupancy through faster response times.
Automated reminders reduced late payments and follow-up time.
Faster issue resolution and transparent communication boost NPS.
Before CRM: 400‑bed PBSA operated on Excel and paper forms. Average check‑in time 45 minutes per student, maintenance tickets unresolved for weeks.
After CRM: Digital check‑in (8 minutes), online maintenance portal with 24h SLA, integrated rent collection. Staff reduced from 6 to 3 while handling 500 beds.
Annual savings: £45,000 + 10% increase in renewals
Cost Reduction
See how the CRM solves everyday challenges for student housing operators.
Challenge: September intake – 200 students from 15 countries arriving within 5 days. Manual check‑in causes long queues and overwhelmed staff.
Solution: Pre‑arrival digital onboarding: students upload documents, sign lease, pay deposit online. On arrival, key collection takes 2 minutes.
Result: Zero complaints, all checked in within 48h
Challenge: Burst pipe affects 10 rooms; students report via multiple channels; no centralized tracking; some rooms missed.
Solution: Students raise ticket via QR code in room. Auto‑assign to plumber, priority flag, status updates to affected students.
Result: All repairs completed within 6 hours, full transparency
Challenge: 40% renewal rate – students move out because they forget to renew or find better offers.
Solution: Automated renewal reminder 60 days before lease end, early‑bird discount offer, one‑click renewal in student portal.
Result: Renewal rate increased to 68%
Stop juggling spreadsheets and paper forms – digitize your entire housing operation.
| Traditional Property Management | With LinkArise Accommodation CRM | |
|---|---|---|
| Room availability tracked on Excel/whiteboard | Real‑time inventory dashboard with visual floor plans | |
| Paper lease agreements, physical signing | Digital lease generation & eSign, cloud storage | |
| Maintenance requests via phone/WhatsApp | QR code‑based ticketing system with SLA tracking | |
| Rent collection via bank transfer & manual reminders | Recurring invoices, payment links, auto‑reminders | |
| Manual security deposit tracking | Deposit handling with automated refund calculation | |
| Student data in multiple systems | Unified student profile – lease, payments, tickets |
Join 120+ student housing operators who have modernized their properties.
Operations Director, UniLodge UK
"We manage 1,200 beds across 6 properties. LinkArise CRM gave us complete visibility of occupancy, maintenance, and rent roll. Our team productivity doubled."
Founder, StudentStay India
"The self‑checkin portal reduced our front desk workload by 70%. Students love the ease of paying rent online. Highly recommended for any PBSA operator."
GM, Campus Living Australia
"Maintenance ticket resolution time dropped from 3 days to 6 hours. The QR code system is genius – students use it constantly."
Connect with your existing tools and automate repetitive tasks.
Stripe, Razorpay, GoCardless
DocuSign, Adobe Sign, eMudhra
Salto, ASSA ABLOY, Igloocompare
Notifications, reminders, support
Protect tenant information and meet legal requirements.
Student passport copies, lease agreements encrypted at rest.
Lease templates compliant with local tenancy laws (UK, AU, IN).
All lease signings, payments, and access logs recorded.
Daily encrypted backups • Role‑based access control • 99.9% uptime SLA
Get answers to common questions about Student Accommodation CRM.
Yes. The CRM supports unlimited properties, each with its own:
Students can raise tickets via:
Tickets are auto‑categorized (plumbing, electrical, appliance) and assigned to the appropriate team member based on skills and availability. SLAs can be configured per priority. Residents receive real‑time status updates.
Yes. We integrate with leading smart lock providers (Salto, ASSA ABLOY, Igloocompare, Yale). Once lease is signed and first payment received, digital access codes are automatically generated and sent to the student's mobile. Access can be scheduled for the lease duration and revoked upon move‑out.
50+ pre‑built reports including:
Custom report builder available for advanced analytics.
Yes. We provide a white‑label mobile app for iOS and Android. Students can:
The CRM tracks deposit amount, payment date, and deposit protection scheme details. At move‑out, you can create an itemized deduction list (damages, cleaning, unpaid rent) with supporting photos. The system calculates the net refund amount and triggers payment. All communication is logged for dispute resolution.
Join 120+ accommodation providers who have streamlined their properties with LinkArise CRM.
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